I. The Problem: Operating Without Workers’ Compensation Insurance
- Legal Requirement: New York law generally requires all employers with one or more employees to carry workers’ compensation insurance. This specifically includes staffing agencies, as they are considered the employer of the temporary workers they place.
- Risks of Non-Compliance:
- Financial Penalties: Substantial fines can be imposed, often $2,000 for every 10-day period without coverage, or up to two times the cost of compensation for the payroll during the period of failure. These can quickly accumulate.
- Criminal Charges:
- For businesses with five or fewer employees, failure to secure coverage is a misdemeanor, punishable by fines and potentially jail time.
- For businesses with more than five employees, it can be a Class E felony, with higher fines and potential incarceration.
- Repeat offenders can face even more severe penalties, including Class D felonies.
- Civil Liability: If an employee is injured, the uninsured employer is personally responsible for all medical bills, lost wages, and potential disability benefits, which can be devastating. Injured workers can also sue the employer directly.
- Stop-Work Orders: The state can issue stop-work orders, shutting down the business until proof of insurance is provided.
- Personal Liability: Corporate officers can be held personally liable for claims and penalties.
- Misclassification Fraud: A common tactic used by some staffing agencies to avoid workers’ comp is to misclassify employees as “independent contractors.” New York actively cracks down on this, as it deprives workers of benefits and gives dishonest companies an unfair advantage.
II. Prosecution and Enforcement in New York
New York employs a multi-pronged approach to combat staffing agencies operating without workers’ compensation insurance:
- New York State Workers’ Compensation Board (WCB) Investigations:
- The WCB is the primary agency responsible for enforcing workers’ compensation laws.
- They conduct investigations, often initiated by inquiries when an employer’s coverage information is missing.
- If non-compliance is found, they issue penalty notices.
- Cases investigated by the WCB are often referred to the New York State Office of the Attorney General for prosecution.
- Office of the New York State Attorney General (OAG) Prosecutions:
- The OAG plays a crucial role in prosecuting employers, including staffing agencies, for workers’ compensation fraud and non-compliance.
- They bring civil and criminal charges, often seeking significant fines and restitution for unpaid wages or benefits.
- The OAG may work in coordination with district attorneys’ offices across the state.
- Task Forces and Coordinated Efforts:
- New York has established task forces, such as the Wage Theft Task Force (a collaboration between the Department of Labor, the Attorney General, and District Attorneys), which also addresses issues related to workers’ compensation by cracking down on misclassification and wage theft.
- There have been increased efforts to conduct random audits of companies’ business records and surprise audits to deter non-compliance.
- Increased Penalties and Enforcement:
- New York has significantly increased the penalties for non-compliance over time to act as a stronger deterrent.
- The state has invested in new technologies and systems to identify businesses that have failed to register or pay into the workers’ compensation system.
- Public Awareness and Reporting:
- The state promotes awareness among workers about their rights, including the right to workers’ compensation.
- Hotlines and online reporting tools are available for workers to report wage theft or suspected non-compliance.
III. Resolution and Solutions
When non-compliance is identified and prosecuted, the solutions generally involve:
- Securing Coverage: The primary goal is to compel the staffing agency to obtain the required workers’ compensation insurance coverage. In some cases, stop-work orders are lifted only after proof of insurance is provided.
- Payment of Fines and Penalties: Agencies are assessed substantial civil fines for the period they operated without coverage.
- Restitution: If employees were injured while the agency was uninsured, the agency will be held responsible for covering medical expenses and lost wages, either directly or by reimbursing the Uninsured Employers’ Fund if it paid out benefits.
- Criminal Convictions: For more severe or repeated violations, criminal convictions can lead to higher fines, probation, and even jail time for responsible individuals.
- Debarment: Businesses found in violation may be debarred from bidding on or being awarded public works contracts.
- Policy Reforms: The state continually reviews and reforms policies to make it harder for businesses to evade workers’ compensation obligations and to enhance enforcement capabilities.
In essence, New York’s approach to staffing agencies operating without workers’ compensation insurance involves aggressive enforcement through fines, criminal prosecution, civil penalties, and a focus on preventing misclassification, all aimed at protecting workers and ensuring a fair playing field for compliant businesses. Sources



